Consultants come in many different types with specialists in hundreds of niches using thousands of varied skills and techniques.
Other businesses hire consulting experts because they want to “buy in” expert opinions, ideas and resources that don’t exist in their organization already. If you have a proven track record of transforming businesses for the better, you can turn that into paid insight, exchanging your time and skill set for well-paid consulting jobs. Consulting provides deep insight to an organization without them having to hire expert staff on a permanent or long-term basis.
Due to the expertise offered by consultants, the rates charged are normally high. So a consulting business is a great business to start if you want to make a great income with minimal hours.
Here's what we'll cover in this guide:
Types of consulting business
Resources for your consulting business
The best legal structure for your new organization
Information on taxes and finances for your consulting business
Questions you should ask to see if you’re ready to start a consulting business
Some rules and regulations you will need to follow
... and much more
By the time you’ve read through our complete consulting business guide, you will have all the information you need to set up and manage a thriving consulting business. Let’s get into it.
The consulting industry is ripe with new opportunities for focused entrepreneurs, so now might be the perfect time to dive into starting your consulting business. Incfile is here to help you form your consulting business and understand the ins and outs of owning a consulting company.
The consulting space is dominated by several major businesses including PwC, Deloitte, Ernst and Young, Boston Consulting Group, McKinsey, Accenture, IBM and KPMG. But don't be deterred — there is still room for a small boutique consulting firm to do very well.
People are employed in the management and technical consulting services in the U.S.
The typical consulting fee an hour at entry-level and over 300 an hour for experienced consultants.
Is Consulting Entrepreneurship for You?
If you want to be a consultant, you need to demonstrate industry-leading expertise. You must bring unique insight, techniques, methods and experience to solving business issues in your niche.
As a consultant, you will be expected to get a very quick understanding of an organization's problems, spend time analyzing those issues and come up with practical examples of how to make changes.
Being a consultant is all about “demonstrating your value.” Businesses will be expecting excellent results for the fees they are paying, so it’s all about delivering in accordance with those expectations.
What Are the Main Skills, Expertise and Experience to Be a Successful Consulting Entrepreneur?
The specific skills, expertise and experience for a consultant depend on the niche you decide to go into, but here are some general guidelines:
You must be good at dealing with others and building networks and connections between people.
You will need to be able to measure and understand the current shape of an issue. Then you will have to carry out analysis to identify specifically where problems are so you can make recommendations for improvement.
You must have experience at working with project managers or other people making changes in an organization as you will need buy-in to turn your ideas into practical actions that deliver a result.
Consulting starts with asking questions, and lots of them. You must be an expert at understanding exactly what an issue is, defining it and finding out the changes that need to be made.
You will need a large toolbox of techniques and methods for improvement. These could be proven tools, frameworks or approaches that have worked in the past. You will also need an up-to-date understanding of industry best practices and benchmarks.
Perhaps most important of all, you must have established insight, experience and authority in your chosen area. You need to demonstrate thoughtful, innovative approaches that will deliver practical, sustainable transformation for your client.
What Are the Main Challenges for a Consultant?
Consultants come across many challenges. These start with finding clients — consultant services can be expensive, so building up a network of good leads and opportunities is vital. You will want to build up a robust pipeline of work to ensure your business is profitable.
Next, you will need to establish strong methods for working with people. Key skills include gathering information, carrying out analysis and making recommendations.
As business needs change, you must be flexible and adaptable. You will have to use your experience to understand what is going on below the surface of an issue and then use tools and techniques to resolve the underlying problems.
Finally, you need to deliver sustainable results. This means getting involved with project managers, business analysts and operations experts to check that your recommendations are being implemented in the best possible way.
Consulting is the practice of giving expert advice to others, normally in business, financial or technical areas. Clearly that’s a broad definition, so let’s narrow it down a little. Common types of consulting include:
Examining how a business currently operates and making recommendations to improve efficiency and effectiveness
Working with HR and leadership to deliver changes in attitude, morale and culture throughout a business
Examining the operational and staffing structure of a business and optimizing it for size and business functions
Working with C-suite and other senior managers to enhance leadership skills and approaches
Helping to develop strategies for businesses to grow or react to changing environments, regulations and compliance
Providing insight into the technologies and approaches best suited to delivering business outcomes
Managing how a brand or individuals are perceived by customers and in the wider marketplace
Helping a business optimize its cash flow, costs, profit margins and operations to maximize revenue and minimize expenses
Giving insight into likely legal issues, challenges and strategy for new initiatives or business changes
Now that you have all the background information for your consulting business, it’s time to make it into a reality. That starts by choosing the right structure or “legal entity” for your business. In the U.S., there are five main business structures. They are:
This is the "default" business structure and is what your business will be if you decide not to create a more formal structure. We don't recommend this type of business as it doesn't give you the legal protections you need.
The most common type of business entity. An LLC is fast, simple and inexpensive to setup and maintain. It protects your personal finances and assets and is a great way to start your consulting business.
This is a special type of LLC entity that's only available in certain states. It allows you to create "mini" LLCs, each with their own limited liability and separate assets, under the umbrella of a master LLC.
This is a more complex type of business and isn't generally recommended for smaller organization.
These are the largest and most complex types of businesses and are far more than the average entrepreneur or business owner will need.
For most smaller consultant businesses, an LLC is the ideal business setup. It provides you with liability protection, is simple to administer and has some tax advantages over other business types. Additionally, if another consulting firm ever subcontracts to you (which does happen), they will definitely expect you to have a formal legal structure in place.
For more information on the advantages and disadvantages of different types of businesses, please see our in-depth guide.
We’ve got a complete guide to everything you need to do to set up an LLC, and we can start one for your consulting business today. LLC formation does vary from state to state, but we’ve got you covered, wherever you are.
Once you've legally created your consulting business, you’ll need to get some other things in place.
What kind of bank account will you get? Will you need a business credit card? And how will you pay your business taxes? These are all important things to consider so your consulting business stays in the green. Here at Incfile we can even help you file your taxes.
Do you need to build a website? Should you have a logo designed professionally? Will you need business cards? Consultants rely on projecting an extremely professional persona. It is definitely worth getting high-class personal branding together with a website, logo and business cards.
Running a consulting business comes with certain rules, regulations and legalities you need to be aware of. Incfile can conduct a Business License Research package for you, or you can take the time to do the research yourself.
Do you need to hire employees to help you out? Initially you will likely be a “one-man band,” but later on you may want to hire other consultants or administrators who can help free up your time for billable work.
What business processes are you going to use to run your business efficiently and effectively? Since you will likely be advising on processes in other businesses, getting your own processes and methods setup as well as possible will definitely make things easier. In particular, you should focus on your research, note-taking, measurement and analysis capabilities.
Most states require businesses to file an annual report once a year. You will also be expected to pay estimated taxes on what you plan to earn in the current business year. And, your federal, state, regional and city business licenses and permits may need to be renewed on a regular basis, typically once a year.
What equipment do you need to manage your consulting business? Will you need a laptop, computer, smartphone or tablet? What about transportation or specialized equipment? Make sure you understand exactly what you need to spend so you can write it off against business expenses. Most consultants will likely just require a computer, smartphone and transportation to their client’s business to begin with.
Where are you going to run your business from? Will you work from home, get an office, use a shared working space or something else? Most consultants will likely start by working from home. As you get more recognized, you may want to use external offices for client meetups.
A Clear and Comprehensive Guide to Starting Your Business the Right Way
Connecting with other business owners in your industry can be incredibly helpful. Here are some of the best social media groups:
The largest and most active LinkedIn group for business consultants with over 500,000 members. It also has several location-based and industry-specific subgroups.
This is another large network of consultants on LinkedIn with over 200,000 members. The group is for everyone who is currently working as a Strategy Consultant or who aspires to become one.
This group brings together consultants from different niches into one community.
With over 48,000 members, this group can provide you with consulting leads.
There are plenty of forums and online discussion groups for consulting businesses. Start with these:
Wall Street Oasis is one of the largest finance communities online. It has a consulting forum where you can ask questions and talk to other like-minded consultants.
This forum is for consultants involved in project and portfolio management.
Here are some really great online tools for managing your consulting business. They will reduce the time you spend on administration, help you to collaborate with others and free up your time to grow and manage your new venture.
Please note: This post contains affiliate links and we may receive a commission if you make a purchase using these links.
If you have experience and insight into a particular industry, sector or niche, then consulting could be a viable business option for you. Combine your experience with an innovative approach, strong skills and proven results, and you will be off to a great start in your new career as a consultant.